Events Communication & Process
Broadly speaking, there are two types of events that can be held at Gashland EPC. Your first step is to determine which category your event or promotion fits in. If your event is organized by one of the ministry team sat Gashland, it is likely a church-sponsored event. If your event does not benefit a ministry or is not planned by a ministry team at Gashland, it is likely a facility-use event. If you would like your event to be included in announcements or promotions, you will need ministry team sponsorship to have it be an official Gashland EPC Ministry Event. If you have any questions about where your event or promotion fits in please contact the Ministry Communications team HERE.
*To update or cancel an event or activity complete an event update/cancellation form HERE Please note all updates, changes and cancellations must be submitted with 1 week notice for our Office Coordinator, Coordinating Team and Property Team to have ample time to review your request or cancellation.
Learn More about GEPC’s Event Process:
Please read through the event descriptions and step-by-step processes in the drop down boxes below to help you as you plan your event.
Church & Ministry Sponsored Events
Church & Ministry-Sponsored Events Definition
These events are planned and coordinated by one or more ministry team members at Gashland. Therefore, church-sponsored events must be consistent with the mission, vision, and values or Gashland. Below you will find the form that will help you aquire ministry team sponsorship for your event. *Only church sponsored events are eligible for promotion through our communication vehicles.
If you are a member of a ministry team and are wanting to just reserve a room or resource for a standard team meeting, please call the church office to speak with Jennifer, our Administrative Manager, or email her HERE with your request.
Examples of possible church-sponsored events:
Adult Education Classes
Large Retreats and/or Training Events for Teams, Men & Women
Children and Student Ministries Programs
Prayer Meetings & Bible Studies
Ministry Staff Events Needing Approval from a Team.
The Process for Church Sponsored Events:
1.) An Event Leader Submits the Event Sponsorship Request Form online. Please submit all forms to request Ministry/Church Sponsorship for your event at least 8 weeks before your event or activity.
2. ) A Ministry Advocate will contact you regarding your event within 1 Month of submitting your Event Request Form.
3.) Wait for GEPC sponsorship approval on your event
4.) You will be contacted within 10 days with the status of your event approval
For your Reference:
Every GEPC ministry has a ministry advocate, a staff member/appointed ministry team member responsible for that ministry. A ministry advocate serves that ministry and its leadership, while also maintaining proper accountability to church leadership for what happens in that ministry. They also help that ministry to create a strategic plan.
A strategic plan is an annual plan created by each ministry and implemented for each fiscal year (which begins each January 1). The strategic plan helps that ministry facilitate events and activities consistent with its mission and with the mission of the whole church. It also contains all events and activities for that ministry. *The number of events and activities for that ministry will be determined by the ministry advocate and church leadership based on its priority within the scope of the whole church. Finally, the strategic plan is approved by the ministry advocate and church leadership before implementation.